Karen Roberts, our new junior marketing manager

October 30, 2011

Rony Conrad
1902, X Street, Madison Avenue
Los Angeles, CA-90001
Los Angeles, CA-90001
(123) 456-7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Rony Conrad,

Karen Roberts, our new junior marketing manager shall be arriving this coming Monday, April 4. She shall begin her week-long internship with us before she is given her main tasks in order to give her time to get familiar with the existing environment and projects in the office. Some of her duties during the internship and training week would include clerical duties at first like answering phone calls and some basic paperwork.

We trust that you shall give her a warm welcome so she will feel comfortable working with all of us. We are all looking forward to having her as our newest family member in this office.

Sincerely,

Alazne

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