XYZ JUSTIN HOLLOWAY
1234 Archer Road
Gainesville, Fl 32607,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear XYZ JUSTIN HOLLOWAY,
Thank you very much for expressing your intention to help. After the last tornado, hundreds of families were left homeless and could certainly use every bit of help they can get. We have already received a lot of supplies and food, but we will need able hands to help us pack them for distribution.
The first batch will be packed by Friday of this week. Please let us know if you can make it to the warehouse on Thursday at 8 in the morning. If you need further information, you may contact us at 434-3434 anytime. We are looking forward to hearing from you!