Justin Holloway
XYZ Company
1234 Archer Road
Gainesville, Fl 32607
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin Holloway,
I hope you are enjoying your much-deserved vacation!
I am sorry to bother you with this while you are on break, but I would just like to confirm if it is all right for me to sign the latest batch of papers that have come in. I know you told me that I would be taking over all tasks in your absence, but since affixing my signature would make documents legally binding, I wanted to make sure that this is something you would want me to do. Thank you for clarifying this!
Sincerely,
Yenene