You are obviously an astute observer of those around you

October 19, 2011

XYZ JUSTIN HOLLOWAY

Company

1234 Archer Road

Gainesville, Fl 32607

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear XYZ JUSTIN HOLLOWAY,

You are obviously an astute observer of those around you. I have admired your Wedgewood vase from my first visit to your office. To present it to me as a gift was both exceedingly generous and thoughtful.

Regretfully, I am unable to accept your generosity. Our company policy strictly prohibits employees from accepting gifts or gratuities from clients. The kindness and thoughtfulness of your gesture will not be forgotten.

Sincerely,
Morton

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