Justin Holloway
XYZ Company
1234 Archer Road
Gainesville, Fl 32607,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin Holloway,
I am writing to inform you that the company is renewing all its memberships. You need to verify the data in your file and update any changes before the month ends. This includes the health care benefits that you wish to avail.
Please do this as soon as possible. The company will not be liable for any wrong data if you will not comply. For more questions and inquiries about this, please contact the employee helpline at 414-4444. We will address all your concerns.
Sincerely,
Ahearn