As discussed in the meeting held

October 16, 2011

Austin Parker

123, X Street, Y Avenue

Manhattan, NY-10009

(123) 456-7890

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Austin Parker,

As discussed in the meeting held on Monday, the company’s annual picnic will be held in the Joe Woods. The venue was suggested by Jill. I feel that it is an amazing place for families. We are all thankful for your efforts and willingness to help us out. James will let us know if the precinct is available on May 1. After that, she will be taking care of the publicity. The entertainment area is being organized by Lambert. He will put out stall for all ages. We will be meeting again on April 17 to hear reports on your progress concerning the picnic.



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