HENNERY SMITH
2365 S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear HENNERY SMITH,
Mr. Park was admonished on February 10, 2010 for not recording his use of the company truck for personal matters. Mr. Park has unequivocally agreed to ask for permission in the future before using the company truck for personal matters or errands, and that he will record it properly. He is aware that this letter is going to be placed as a permanent record on his personnel file. However, if Mr. Park will not violate any company policy for one year, this will be deleted from his records. Another unrecorded personal use of any company truck will result in Mr. Park’s dismissal.
Sincerely,
Fascienne