Our company has been asked to participate

October 6, 2011

Justin Holloway

XYZ Company

1234 Archer Road

Gainesville, Fl 32607,

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Justin Holloway,

Our company has been asked to participate in the state’s annual Expo event next month. The management committee, including myself, has chosen you as the Head Sales Representative who will be planning and coordinating all activities for the said affair. The first step you need to do is to choose three other employees that will make up your team. Other responsibilities include the overall design of our booth, creation of advertising and promotional materials, and cooperation with the organizers of the Expo. Also, please keep me continuously updated on your progress. I trust in your capabilities and wish you the best of luck. We are rooting for your success. Don’t hesitate to approach me if you have any questions or issues you would like to discuss.


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