HENNERY SMITH
2365 S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear HENNERY SMITH,
In light of the numerous natural disasters that many cities near our own have been experiencing in the past few months, we are calling for a meeting to review our Emergency Safety Regulations and Practices next Monday, the 23rd of August at 9:30am. It is imperative that all department heads are in attendance for this meeting in order to ensure the proper flow of information of all that will be discussed to the rest of the employees. Please send me an email or visit my office if you need any questions answered. Thank you.
Sincerely,
Aiesha