PAUL SMITH
2365 S Mayfield Ave
Chicago, IL 60652
Cell: (123)-555-1234
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear PAUL SMITH,
I am sending out this memo to address some concerns that have risen with regards to using the company’s copy machines. I would like to clarify that while you are welcome to use the copy machine for personal use, you will need to pay Ms. Ria Jones before doing so. The rates are listed below. Also, please always give priority to copies that are for business purposes. I hope that this memo provides you with a clear explanation on the matter at hand. Please see me if you have any other questions.
Sincerely,
Misha