John Harrison
1234 Main Court
Santa Cruz
CA, 95060
Cell: 257-777-8989
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear John Harrison,
Thank you for honoring me with your letter or recommendation request. I consider it a compliment that you would entrust me with an important task such as this.
Regrettably, at this time, it is not possible for me to help you. I feel you would better support your application with a letter from someone whose words would carry more weight and influence.
I am truly sorry that I am not able to assist you. I do, however, hope you are successful with your application and your future endeavors.
Sincerely,
[Senders Name]