Justin Holloway
XYZ Company
1234 Archer Road
Gainesville, Fl 32607,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin Holloway,
We have decided to give you the job title “Circulation Manager” after an in-depth consultation with Mr. James. It is but proper to give you this title since you have been doing the job responsibilities for a long time now.
Your workload will be manageable because we will be re-assigning Ms. Donna Salk to your department as an assistant. You are already familiar with the circulation drill. The duties we will be adding are integrating delivery accounts and administering new sales endeavors.
Kindly see me on Tuesday at 2:00 PM to review the specifics of this change.
Sincerely,
Walter