I am authorizing you to make the work schedules while

October 5, 2011

HENNERY SMITH

2365 S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear HENNERY SMITH,

I will be at Munich between April 25 to May 2. As such, I need you to take over a few of my assignments while I am at the seminar. Kindly process all international orders that might be made during that time. There is no need to process domestic orders unless there are those that specify rush delivery. I’ll be at the office on Monday morning at around 7:30 before I proceed to the airport. We will have a short time to go over the processes for international orders. br />
I am authorizing you to make the work schedules while I’m gone. I will also inform the part-time employees to ask approval from you if they want to change anything. Furthermore, kindly check my email and phone-mail once in a while to see if there are any urgent messages. I’ll be giving you the passwords on Monday. br />
I do not foresee any problems but I’ll try to contact you regularly during the week to check on things. I really don’t want to burden you with my responsibilities but this seminar is important to our company. Thank you very much for your help.

Sincerely,

Ward

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