John Harrison
1234 Main Court
Santa Cruz
CA, 95060
Cell: 257-777-8989
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear John Harrison,
I appreciate the input you gave during our unit meeting last Thursday. We have noticed that the heavy workload stated in your job description caused you to have increased overtime hours. We’ve decided to employ an assistant manager to help you in your tasks, more so that we’ve added four typesetting projects to you every month.
We are planning to increase your typesetting projects every month from 12 to 16, and we believe that this will not be a problem because you’ll have an assistant by then. There is no need to worry though because the increase in the workload will be done incrementally; furthermore, we will assign additional personnel to your unit. Our plan is to transfer three editors from James Crane’s unit to yours. It is your responsibility to teach them the work procedures for three months. If they can do the job well by June, we can proceed with having 16 projects in a month.
We expect your feedback during this time of change. We are also looking forward to your having a manageable workload. With several assistants by your side, this is attainable.
Sincerely,
Evelyn