Committee responsible for organizing

September 28, 2011

John Harrison

1234 Main Court

Santa Cruz

CA, 95060

Cell: 257-777-8989

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Your early registration fee and the list with your interests checked have been received by us. Please know that we do not provide accommodation. It is advisable to contact the hotels in the locality. The contact numbers must be on the conference reservation list. The hotels should be contacted without any delay as usually the rooms fill up quickly when the conference is being held. If you introduce yourself as a participant in the conference, you might get a discount on your hotel stay bill.

This conference will bring together speakers from abroad and from almost every state to provide you with a rewarding experience. The researchers working in the same area will get a rare chance to meet each other and talk about their areas of expertise. I welcome you all to this beneficial experience on behalf of the committee responsible for organizing this convention.

Sincerely,

Allyiah

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