After meeting with your current supervisor

September 29, 2011

Richard Anderson

1234, West 67 Street

Carlisle, MA 01741

(123)-456 7890.

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Richard Anderson,

After meeting with your current supervisor yesterday afternoon, we have decided to authorize your request for a transfer to our IT Department.

Starting on March 5, you will be required to report to Mr. James Irons, who is currently the Officer-in-Charge of the department you are moving to. We have already assigned you a workstation on their floor. Please approach Janice Smith, the department’s secretary, should you have any issues you need clarified.

Sincerely,

Jonson

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