I look forward to meeting you then

August 17, 2011


2365 S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234



[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear Paul smith,

Regrettably, I cannot accommodate a meeting with you this coming Tuesday to talk about details of your upcoming event. I have previously been scheduled for various engagements this entire week. I will be available on Thursday and Friday next week, so just call my secretary for an appointment. I look forward to meeting you then.



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