Justin Holloway
XYZ Company
1234 Archer Road
Gainesville, Fl 32607,
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Justin holloway,
I appreciate the effort and time you put in to approach and speak to me regarding the problems you are having with your team. I understand that this must be quite a challenge for you, especially since this is your first time to manage and supervise a group.
After listening to what you had to say and having the opportunity to think things through, I would advise that the best course of action would be to discuss the matter with your team members directly. Remind them of their roles in the success of the project and how important it is not to let personal concerns get in the way of professional matters. I believe it is best that you stay calm and not sound condescending while speaking with them about this to avoid the possibility of anybody getting defensive or to take offense in what you are saying.
I know that you will successfully be able to resolve this issue. Please know that I am always here to support you and help in any way I can.
Sincerely,
Jenefor