Jimy Ortan,
1234, West 67 Street,
Carlisle, MA 01741,
(123)-456 7890.
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear Jimy Ortan,
I have received some reports about the seemingly excessive time you spend on the phone making personal calls during work hours. We may not have set specific limits regarding this in our company handbook, however, I believe it is understood that time spent in the office should be dedicated to getting work for the company done. Personal calls or other matters unrelated to work can be done during breaks or lunch time.
I would like to invite you to visit my office within the week so I can get your side of this story and we can discuss this issue a little further. Please come see me at any time that is convenient for you. I look forward to the resolution of this concern as soon as possible. Thank you.
Sincerely,
Jonathona